How to Calculate Cost per Hire?
The Cost Per Hire Calculator helps you estimate the total expense of bringing a new employee onboard by combining out-of-pocket costs and employee time costs. Here’s how it works:
Accessing the Calculator
Go to HR Tools from the left navigation menu. Under Calculators, select Cost Per Hire from the dropdown and click Go to open the calculator.
Enter Out-of-Pocket Costs
Add all direct expenses related to hiring, such as:
- Job postings
- Third-party recruiter fees or internal referral bonuses
- Assessment tests
- Background checks
- New hire materials and supplies
Enter Employee Time Costs
Include the time investment from your team:
- Average employee hourly wage
- Hours spent reviewing applications
- Hours spent conducting phone screenings
- Hours spent interviewing applicants
- Hours spent checking references
- Hours spent administering onboarding
Generate Results
Click Calculate to view:
- Out-of-pocket subtotal
- Employee time subtotal
- Total cost per hire
✅ Tip: Use accurate wage and time estimates for the most reliable results.
Related Articles
How Many Times Can I Contact an Expert?
How Many Times Can I Contact an Expert? The number of times you can contact an expert depends on your plan’s monthly limit. You can submit queries until your monthly limit is reached. Once you reach the limit, you can purchase additional expert ...How Do I Invite and Manage Team Members?
Managing your team in VirgilHR is simple. You can invite new users, update roles, remove team members, and activate or deactivate accounts from the Manage Your Team section. Inviting a Team Member Click on the Profile icon in the top-right corner of ...How Do I Compare Laws in Multiple States?
You can use the Law Comparison Tool to compare employment and labor laws across multiple states and optionally include national laws. Using the Comparison Tool Hover over the left navigation menu and click the Comparison Tool tab. Step 1: Select ...Report a Technical Issue
If you're experiencing a technical issue with VirgilHR, you can report it directly through the Product Support section within the VirgilHR Member Portal, or you can submit a ticket to the Support Team here. How to Report a Technical Issue within ...Topics Covered by the Chatbot
The VirgilHR Chatbot provides real-time guidance on key employment and labor law topics to help HR teams stay compliant. Available Chatbot Topics VirgilHR’s chatbot covers the following compliance areas: Benefits & Payroll – Guidance on employee ...